[Must-see for business representatives] Key points for successful event photography and why you should leave it to the professionals

LIFE.14 inc
1 day ago
23 min read

Photographing business events is not just a matter of recording, but an important task that also influences subsequent internal sharing and external communication.

Especially at small to medium-sized closed events, differences in filming arrangements and advance preparations affect the quality of photos and videos, and ultimately the overall impression of the event.

With the right photography by a professional photographer, it is possible to capture the story of your event.

The recording will become an asset that will remain in the participants' hearts for a long time to come.

In this article, we'll explain the key points for successful business event photography and why you should hire a professional.

Why you should hire a professional to photograph your business event

Photographing a business event is not just about taking photos; it also requires making decisions that take into account the progress of the event and consideration for those involved.

Here are seven reasons why you should hire a professional:

You can't retake photos at events
Because you can take photos while taking into consideration the speakers and visitors
High quality photos and videos
You can also record the expressions of those involved and the atmosphere of the venue.
You can get record photos that can be used for a long time both inside and outside the company.
Because we can handle everything from post-shooting editing to delivery all at once
It reduces the burden on staff

Let's take a closer look at each one below.

You can't retake photos at events

Business events are a one-time event, so you can't recreate the same scene and film it later.

It is necessary to capture important moments such as opening remarks, presentations, and participants' reactions in the exact moment.

If the photo shoot goes wrong, it may be irreversible and you may end up regretting it.

A professional photographer will read the situation in advance and prepare multiple pieces of equipment and spare batteries if necessary.

Even if equipment trouble occurs, we have a backup system to handle it, so you will never miss an important scene.

The main reason for hiring a professional is that they can create a system that is strong enough to handle ``one-shot'' situations.

Because you can take photos while taking into consideration the speakers and visitors

At business events, the very act of pointing a camera can disrupt the speaker's progress and the audience's concentration.

Professional photographers act as active observers who do not "actively assert their presence" from the subject, so they record while paying close attention to the subject's line of sight, movement, and position.

For example, avoid using the flash frequently, avoid moving around too much, and be mindful of the shutter sound.

You should take photos in a way that does not interfere with the running of the event.

Another reason to leave it to the professionals is that the event can proceed smoothly without causing any burden to speakers or attendees.

At LIFE.14, our strength lies in our management capabilities, which are optimized for small-scale closed events (up to 100 people).

In particular, we have taken the following measures to ensure consideration for participants and smooth progress:

A team that specializes in small, high-quality international conferences rather than large-scale events
Abundant experience in dealing with highly specialized topics such as diplomacy, international business, and security
The precise and flexible response required for small-scale events

With this experience and structure, you can rest assured that we will handle the filming and management of even limited-scale events.

Click here for details of LIFE.14 services

High quality photos and videos

Shooting conditions change constantly depending on the lighting environment at the event venue, the movements of the speakers, and the time of day.

Professional photographers can instantly adjust camera settings and composition to suit the situation.

This makes it possible to minimize differences between scenes and capture photos and videos of consistent quality overall.

For example, even in a dimly lit venue, you can take clear photos by using equipment with a large sensor and a bright lens, and using a tripod or monopod as needed to prevent camera shake.

Even in scenes with fast-moving subjects, you can capture the decisive moment by using equipment with high-speed AF tracking performance and adjusting the shutter speed appropriately.

The benefit of hiring a professional is that they can use advanced technology and equipment to produce high-quality records.

You can also record the expressions of those involved and the atmosphere of the venue.

At business events, not only the appearance of the speaker is important, but also factors such as the speaker's facial expressions, the reactions of the audience, and the overall atmosphere of the venue.

Professional photographers understand the flow of an event and can take pictures and videos that convey the realism and atmosphere of the moment by pressing the shutter at the right moment.

For example, professionals are skilled at capturing natural, captivating moments, such as the moment when speakers look at each other and smile, or when audience members nod enthusiastically.

These snapshots condense the "warmth" of the event, with laughter and exchanges of glances.

It has the power to appeal to the hearts of those who see it.

By hiring a professional, you can get a record that is rich in expression and full of realism, rather than just a record.

You can get record photos that can be used for a long time both inside and outside the company.

Photos and videos taken on the day of an event are not just a one-time record, but are often used in various situations at a later date, such as in internal reports, websites, and public relations materials.

Therefore, it is important that the image quality and composition are stable, and if the materials are commissioned from a professional, the quality is guaranteed even if the purpose changes, making them easier to use.

For example, when taking a photo, professionals will make efforts such as leaving empty space so that it will be easier to add text to the document later.

High-quality image data taken by professionals is likely to become a future asset.

It can be reused over a long period of time in annual reports, press releases, exhibition panels, etc.

Another advantage of leaving it to the professionals is that the photos will be taken with future use in mind.

Because we can handle everything from post-shooting editing to delivery all at once

When photographing business events, organizing and editing the data after the shoot is also an important task.

The process requires time and expertise, including selecting the best shots from a large number of photos, correcting brightness and color, and, in the case of video, cutting out unnecessary parts and inserting subtitles.

If you hire a professional photography company, they will handle all of this post-shooting processing for you, so you won't have to worry about the details of post-processing.

Many professional photographers can also provide quick editing and delivery immediately after the event, making it possible to share high-quality photos immediately after the event, or even during it.

Being able to handle everything from shooting to editing and delivery in one place reduces the burden on the person in charge.

At LIFE.14, we have a system in place that can handle everything from photography, video, and live streaming all at once.

For example, we can provide a one-stop service, from still photography at the event site to video recording, displaying the video on the venue screen, and online distribution.

Our editing staff also speak multiple languages and can edit videos appropriately to fit the context of the event, so you can rest assured that we will be able to create highlight videos for international conferences and other events.

These comprehensive services have been particularly well received by clients and are one of LIFE.14's most popular services.

It reduces the burden on staff

On the day of a business event, the event organizers have a mountain of tasks to do, such as handling reception, caring for speakers, and managing the timetable.

If in-house staff were to handle everything up to the filming stage, it would take time and effort to prepare in advance, handle the situation on the day, and organize after the shoot, which could interfere with other tasks that should be focused on.

By hiring a professional photographer, you can leave the photo shoot to them and focus on the event itself, ensuring the entire event runs smoothly.

In addition, professionals will share the desired image during pre-meetings and then work independently on the day, so there is no need to give instructions one by one.

By leaving the photography to professionals, the person in charge can concentrate on their original duties, which ultimately improves the overall quality of the event.

Key scenes you want to capture at business events

When photographing a business event, it is important to organize the scenes you want to capture in advance, rather than just taking pictures randomly.

Reception and sign-in
Overall view of the venue and setup
Opening remarks and message from the organizer
Session
Q&A session
Exchange scene
Closing remarks and commemorative photo

Below, we'll take a closer look at seven key shooting scenes that you'll want to record.

Reception and sign-in

The reception and sign-in process is the first time visitors get a sense of the atmosphere of the event.

It is valuable as a record that conveys a first impression of the entire event, as it shows how the staff welcomed participants and the atmosphere at the venue entrance.

This is a scene that you should remember as an introduction, as it will help you remember how the event began when you look back on the entire event later.

Overall view of the venue and setup

A complete view of the venue and the setup before and after the event will serve as a basic record for understanding the venue's size, layout, and management structure.

Taking wide-angle shots that include the stage, screen, seating arrangement, and posters will allow you to objectively look back on the environment and preparation status on the day.

If you take photos of the details of the decorations and equipment, you can later use them in promotional materials to state that "this is how the venue was designed."

Take photos of the entire venue, as they will be useful for sharing within the company and as reference material for the next event.

Opening remarks and message from the organizer

Opening remarks and messages from the organizers are important opportunities to communicate the purpose and vision of the event to participants.

This will convey who is organizing the event and what their intentions are, so if you keep a record of it, you can look back on the details accurately later.

This is also the first time that the key message that indicates the direction of the entire event is made public, making it a memorable scene for participants.

Taking photos and videos that convey the expressions and enthusiasm of the organizers and guests will make subsequent materials more persuasive.

Be sure to capture this scene as the opening scene of the event.

Session

Speaking sessions such as lectures and panel discussions are the core scenes where the main content of the event unfolds.

By recording the speaker's speech and the slides displayed on the screen, you can accurately review the content of the discussion later.

A professional photographer will be able to capture not only the speakers but also the reactions of the audience, capturing shots that convey the energy of the entire venue.

This is also an essential resource for explaining what sessions were held in event reports and public relations articles.

This is definitely a highlight of the event that you'll want to capture.

Q&A session

The Q&A session that takes place after a lecture or other such occasion reveals the interests and questions that participants had.

By recording participants asking questions with the microphone and speakers answering questions, you can look back on their understanding and reactions at the event.

In particular, scenes of people raising their hands to ask questions or interacting with speakers are great opportunities to capture the collaborative and interactive atmosphere of the event.

These scenes will also help you understand the content better, so try to take as many photos as possible.

Exchange scene

Another scene you'll want to capture is networking (interaction) moments, such as participants exchanging business cards and having conversations with each other and with speakers.

This will serve as a record that shows that the event functioned as a place for real interaction, not just lectures and presentations.

Casual interaction scenes, such as participants chatting at a stand-up social gathering or listening to explanations in front of the exhibition booths, complement the appeal of the event.

These photos will also serve as evidence in future public relations efforts to show that "new connections were made through the event."

Be sure to capture the relaxed atmosphere in the latter half of the event on camera.

Closing remarks and commemorative photo

Closing remarks and taking a commemorative photo with all participants are important moments that bring the event to a close and bring it all together.

The summary message from the organizers and the smiling faces in the group photo convey that the event was a great success.

By recording these scenes, they can be used as "event divisions" in future reports and for sharing within the company.

Group photos in particular are not only a great keepsake for participants, but can also be published in company newsletters and other publications to let people who were unable to attend know what the event was like.

Conclude your event with a photo of everyone smiling brightly and share the sense of accomplishment of everyone involved.

Checklist for successful business event photography

When photographing a business event, the outcome depends not only on how you handle it on the day, but also on the advance preparation and coordination between the parties involved.

The check items to ensure smooth filming and a higher success rate are as follows:

Things to check with the photographer in advance
Things to check on the day of the shoot

Let's take a closer look at the points you should keep in mind beforehand and the points you should be aware of on the day.

Things to check with the photographer in advance

To ensure that your business event photography goes smoothly, it is essential to coordinate the following necessary information with the photography company in advance:

Whether the photography policy matches the purpose of the event
What are the permitted shooting range and disclosure conditions?
How to use still images and video
How to allocate costs
What will the venue infrastructure requirements be?
How to consider the needs of participants, guests, and related organizations
How to share information about the shoot and progress
What is the delivery format and schedule after the shoot?
What about insurance and liability coverage?

Let's take a closer look at each one below.

Whether the photography policy matches the purpose of the event

The first thing you need to confirm is to clarify the purpose of this event and determine a photography policy that suits that purpose.

The priority of the scenes and shots to be shot will change depending on whether the main purpose is to record the company internally or whether it is intended for use in public relations at a later date.

If the goal of the shoot is clear, it will be easier to communicate the role you expect the photographer to play, and there will be no uncertainty in their actions on the day.

In addition, it is a good idea to agree on in-house standards regarding image quality and presentation in advance.

This is an issue that tends to be judged intuitively, but clarifying the criteria from the following perspectives will make it easier to organize the request.

Are there plans to release the photos and videos taken to outside parties? (If they are released to outside parties, the policy will change, such as including logos in high resolution.)
Will it affect the impression of your brand? (This will highlight the need to strike a tone that is consistent with your branding.)
Will the document be used for long-term reference in the future? (Does it need to be in a format and image quality that can withstand long-term storage?)

Once these criteria are established, you can organize your requests so that they are neither too much nor too little.

Sharing the purpose of the event and how the photos will be used in advance will help prevent inconsistencies in the content of the photos and make it easier to achieve the results you are aiming for.

What are the permitted shooting range and disclosure conditions?

At business events, it is not always possible to freely photograph and publish all scenes.

For example, if the presentation materials contain confidential information, you should not take pictures of the screen or make it public even if it is shown.

In addition, if there are important visitors who do not want to be photographed, or if you want to avoid disclosing the faces of general attendees who appear in photos, you will need to organize in advance whether or not photography and publishing of photos will be permitted for each content and person.

Be sure to share any prohibited items and conditions with the photography company in advance so that they can handle them without hesitation on the day.

For example, you can feel at ease if you communicate specific agreements such as, "This session will be filmed for record purposes but will not be made public," "Photography is prohibited in the XX area of the venue," or "Mr. XX will not be photographed."

Be careful, because if you neglect to check in advance, you may end up in trouble later, such as saying, "I can't post this photo" or "I captured something that shouldn't have been captured."

How to use still images and video

Since the effects and suitability of photos and videos are different, it is important to consider in advance what to record in photos and what to record in videos.

Photos are suitable for immediate sharing and use as documents, and have the advantage of being small in data size and easy to handle.

On the other hand, videos can convey a sense of realism with sound and movement, making them useful for promoting understanding when used as explanatory materials or event digests at a later date.

Depending on your purpose, decide "how many photos do you need" and "what do you want to capture in the video?" If you need both, consider in advance the shooting system for the day (e.g., someone in charge of stills and someone in charge of video).

By organizing things in this way, we can avoid confusion on the day while taking advantage of the strengths of each medium.

The priority between photos and videos will depend on the purpose of the event.

For example, if you value speed and ease of sharing, you should use a photo, but if you value realism and sharing emotions, you should use a video.

Some say that it would be ideal to combine the two, but since resources are limited, you should decide in advance how to choose what to use and what not.

How to allocate costs

When outsourcing photography, cost considerations are unavoidable.

However, judging based on price alone can lead to regret.

To proceed effectively within a limited budget, it is important to determine where to spend and where to cut.

The points to consider when considering costs are as follows:

Check the balance between shooting time and commitment time (e.g., whether the commitment time for travel, waiting, etc. is too long compared to the number of actual shooting scenes)
Distinguish between the bare minimum and the parts you want to have some leeway with (e.g., separate scenes you want to hire a professional to capture and scenes you only need to capture for the record).
Look for items that can be reduced with minimal impact (e.g., look for cost adjustments such as reducing the number of snapshots or switching to a simple video editing plan)

Organizing budget allocation priorities from this perspective will prevent situations where you end up saving money but miss out on important opportunities, leading to more satisfying decisions.

For example, even if your budget is tight, you can balance quality and cost by making a clear allocation, such as "outsourcing photography from the opening to XX, and taking photos of the social gathering portion ourselves."

Make sure to simulate the process in advance to maximize cost-effectiveness, and consult with the photography company before making a decision.

What will the venue infrastructure requirements be?

When photographing an event, the physical conditions of the venue determine success or failure, regardless of personal judgment or contractual agreements.

No matter how talented a photographer is, there are times when they are unable to demonstrate their abilities due to on-site constraints.

The following table lists some points you should check in advance:

Check items	Check contents and points to note
Power supply for photography equipment	・Check whether power can be secured for cameras and lighting equipment within the venue. ・Know in advance the location of available outlets and the maximum power capacity that can be used (especially if you are using video streaming equipment or other devices that consume a lot of power).
Communication environment (wired/wireless LAN)	・If you will be using online streaming or simultaneous interpretation equipment, make sure you have a stable internet connection. ・Check whether wired LAN can be installed and whether Wi-Fi can be used exclusively. ・If the internet is unstable, streaming and sharing may be delayed.
Possibility of installing equipment	・Check in advance where it is permitted and prohibited to set up tripods and stepladders. ・If fire safety regulations or facility rules require the securing of an aisle, shooting positions may be restricted. ・Prior permission is required when using special equipment such as drone photography.

If the physical infrastructure conditions are not understood in advance, the arrangements on the day may fall apart, and in the worst case scenario, the filming itself may not be possible.

For example, you want to avoid problems like "I forgot the power strip and my camera battery ran out midway through the event" or "Once I entered the venue, the Wi-Fi wasn't working and I had to rush to get a wired connection."

To avoid any panic on the day, be sure to check with the venue staff to confirm all necessary information.

How to consider the needs of participants, guests, and related organizations

When photographing a business event, it is essential to be considerate of the participants, guests, and related organizations.

First of all, it is essential to inform all participants in advance that filming will be taking place and obtain their consent (you should include a notice in the invitation email or on the reception sign saying something like "filming will be conducted at this event").

In particular, when foreign dignitaries or celebrities are visiting, prior arrangements with them and their staff may be necessary.

Additionally, if visitors include minors or people from organizations that handle confidential matters, measures such as avoiding their inclusion in photos or not publishing them if they are included in the photos are necessary.

At some events, participants are given numbered nameplates or company name plates, which make it possible to identify individuals' names and affiliations in photographs.

Establish an internal policy that includes these points, such as "photos will be edited to hide personal information when published," and make this known to photographers.

Portrait rights and privacy are becoming increasingly important these days.

Legal requirements and handling policies may differ depending on the country or region, so it is a good idea to check with your in-house legal staff or experts as necessary.

In some cases, you may want to consider having the photography company sign a non-disclosure agreement (NDA) to ensure that event participants and related parties are not left feeling uneasy.

If you organize the points to be careful about in advance and share them with the photography company, you will be able to respond flexibly without having to worry about making decisions on site.

How to share information about the shoot and progress

In order for the shoot to proceed smoothly, it is important for all parties involved to share not only the desired content of the shoot, but also the schedule and arrangements for the day.

If the photographer is not aware of the progress, they may miss important scenes. Therefore, it is important to provide the following information to the photographer in advance:

Check items	Check contents and points to note
Timetable for the day	- Share opening times, opening and closing times, scheduled start and end times for each session, whether there will be breaks or social time, etc. If possible, provide a detailed event script and schedule.
Priority of important scenes	・Clearly communicate the scenes you particularly want to capture (e.g., "The representative's speech is the top priority," "Make sure to capture the surprise announcement," etc.) ・If there are any surprise plans that are not included in the official program, be sure to share them in advance.
Contact system on the day	・Confirm on-site contact methods (such as mobile phones or walkie-talkies for staff members) in case of sudden changes in progress or problems. ・It's a good idea to have a system in place so that you can contact the photographer even if they are moving around the floor.

Ideally, you would have a meeting to coordinate this information in advance.

If both parties share an image of what will happen on the day, it will be possible to shoot accurately in line with the progress and respond independently on site.

Be sure to share information and work together as a team on the day.

What is the delivery format and schedule after the shoot?

It is also important to check in advance how the data will be delivered after the shoot is complete.

Each company has different policies, such as whether they provide JPEG or RAW data for photos, the length and format of edited videos, and whether they provide shared links for online albums.

Also, be sure to understand the lead time until delivery in advance (e.g. photo data will be delivered the next day, videos one week later, etc.).

If you are planning to post on social media or make a press release, it is a good idea to inquire in advance about whether special arrangements can be made, such as whether specific photos can be received on the same day or the next day.

On the other hand, if you don't communicate anything, the contractor may proceed according to their standard schedule, and you may end up panicking, thinking, "We won't be able to report to the company in time!"

Make sure to confirm in advance the delivery format (online download or USB memory, etc.), number of copies, and estimated data capacity, so that you can easily see what the subsequent processes will be like.

By checking before shooting, you can move on to your next task smoothly and without panicking after the event.

What about insurance and liability coverage?

When photographing an event, before the final product is even completed, it is necessary to clarify the scope of responsibility in the event of an accident or damage.

For example, if the filming equipment you bring in is damaged or lost, you will need to confirm at the contract stage who will be responsible for compensation (whether it is covered by the company's insurance or the organizer's responsibility).

It is also important to consider who is responsible for compensation if injuries or property damage occur to visitors or speakers due to a tripod tipping over, etc.

In addition, make sure that your photography complies with the insurance requirements set by the venue (large halls, in particular, may require organizers to take out event insurance).

If the day arrives with things still unclear, the person in charge may be at a loss as to what to do if an unexpected situation arises, and the problem may become more serious.

Many professional contractors already have property and personal injury insurance, but it's a good idea to ask for the certificate when signing the contract to feel safe.

If the organizers also take out event insurance, make sure that the film crew is covered.

From a risk management perspective, discussing worst-case scenarios in advance will ultimately lay the foundation for a successful event.

Things to check on the day of the shoot

On the day of the shoot, there may be situations where things do not go as planned.

In order to remain calm and deal with the situation appropriately on-site, be sure to keep the following points in mind depending on the progress and situation on the day.

Shooting timing
Shooting route, standing position, and on-site response methods

Let's take a closer look at each one below.

Shooting timing

On the day, the planned shooting timing may change depending on the sequence of events and time differences.

When the start time is pushed back, flexible decision-making is required on-site, such as taking into consideration the balance with subsequent sessions and quickly responding to impromptu ideas that pop up without warning.

Communicate with the host and stage manager and decide which scenes to prioritize for filming each time.

Experienced professionals can quickly adapt to the dynamic and unpredictable nature of an event and capture great photos.

It is important to base your plans on what you have made in advance, but also to be flexible in making decisions and making adjustments according to the situation on the day.

Shooting route, standing position, and on-site response methods

At the venue on the day, the photographer's movements and position may affect the progress and participants' visibility.

It is important to confirm the general shooting route (path of movement) and fixed positions in advance, but also to be able to adjust flexibly on site.

Quickly determine a position that won't get in the way of those around you, and if necessary, crouch or move along a wall to make yourself less noticeable.

Professional photographers wear black clothing to avoid standing out and play a supporting role.

Also, if there are separate crews for still photography and videography, they will need to adjust their positions so that they do not appear in each other's shots.

While keeping in mind the standing positions that were discussed in advance, be careful not to block participants' movement or line of sight.

It is also important not to move around more than necessary, as frequent movement can distract participants.

The main characters of the event are the speakers and participants, and by keeping in mind that the photographer should remain a behind-the-scenes player, they can produce high-quality records without interfering with the event's operations.

How to choose the right photography company for your business event

The success of photographing a business event depends on the photography company you hire.

It is important not to judge based solely on price or name recognition, but to determine whether the company is suited to the nature of your event and the service you require.

Here are three things to look out for when selecting a contractor:

Do they have experience photographing similar business events?
Do they have a sense of confidentiality and an understanding of filming rules?
Is the system in place to respond based on the progress on the day?

Let's take a closer look at each one here.

Do they have experience photographing similar business events?

The first thing you want to look at is the track record of the business events the potential photography company has photographed in the past.

The closer the scale (from a small seminar to a large international conference) and format (symposium, exhibition, ceremony, etc.) of the event is to your own plans, the more likely it is that they will understand the proceedings on the day and the considerations that will be required.

For example, it is reassuring to know that the company has a proven track record, such as "extensive experience at international conferences" or "has done a lot of photography for exhibition booths."

Check out their past photography examples on their official website or portfolio and evaluate how well they match your company's event.

If you choose a company with a proven track record, they will have the ability to respond to situations on-site and have experience dealing with unexpected situations, so you will likely feel more comfortable entrusting the work to them.

We at LIFE.14 have a track record of specializing in events with a strong international flavor.

Specifically, we have the following track record:

Global projects account for 70-80% of all clients, and we handle many joint events with overseas partners and projects with multinational corporations.
We have been selected as official crew members by embassies in Japan, highly trusted international organizations, and global companies.
We have extensive experience photographing social and diplomatic events (e.g., postwar reconstruction conferences, briefings for international organization supporters, etc.) and have the expertise to flexibly handle even specialized content.

This accumulated experience is the reason we can provide high quality and meet a wide range of needs.

An important point to consider when choosing a photography company is whether they have experience working on similar events.

Click here to see LIFE.14's track record

Do they have a sense of confidentiality and an understanding of filming rules?

It is not uncommon for business events to involve the handling of confidential information or to be closed venues attended only by a limited number of people involved.

Therefore, it is important to make sure that the company you hire to take the photos has a correct understanding of the company's policies for handling confidential information and the rules regarding filming and publishing.

Specifically, observe how the contractor reacts when you explain in a pre-meeting that "this content is not allowed outside the company" or "photos are for internal reporting only."

Companies that proactively answer questions and confirm things can be said to be trustworthy, but you should be careful if they only give vague answers.

Also, be sure to check how the shooting data will be handled.

Make sure to clarify the rules so that contractors do not post photographed data on social media without permission after delivery.

If necessary, it is a good idea to sign a non-disclosure agreement (NDA) and have the photographer make a written promise regarding the secondary use and scope of disclosure of the photographed data.

If the company is highly aware of the risks of information leaks and inappropriate disclosure, they may bring this up at the time of signing the contract without you having to say anything.

Is the system in place to respond based on the progress on the day?

When photographing a business event, changes in schedule and unexpected events can occur.

In such cases, an important point to consider when selecting a contractor is whether they have a system in place that allows them to respond flexibly on site.

Specifically, make sure to confirm the number of filming staff, their division of roles, and the communication system for the day.

For large events, you may need multiple photographers and assistants.

Even in small businesses, there are cases where different people are responsible for photography and video.

During the meeting, ask questions such as "How many people will be attending on the day?" and "Will there be someone in charge of audio recording?" to determine whether this matches your expectations.

Also, ask about what happens if there are any changes to the process.

If you ask, "Can you be flexible if the timetable changes on the day?" an experienced company should be able to tell you specific countermeasures, citing past cases.

On the other hand, if they give vague answers, it will leave you feeling uneasy.

As an event organizer, you want an independent photographer who can work independently without having to be told everything.

Advance preparation and selection of a company are important for successful business event photography

In order to successfully photograph a business event, it is essential to not only respond on the day, but also to prepare in advance and select the right company.

A surefire way to avoid failure is to organize the purpose and conditions of the shoot, clarify the scenes that need to be captured, and then hire a photography company that understands business events.

At LIFE.14, you can feel free to contact us regarding filming and streaming support for business events held by companies, international organizations, embassies, etc.

Our specialist staff will listen to your needs and propose the best photography plan for you.